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Project & Program Management

Delivering On-Budget & On-Time

Project & Program Management

The pressure to deliver projects on time and on budget has never been higher. You need a team that is ready to hit the ground on day one, working towards making your goals a reality. Gude Management Group delivers project management, program management and planning for clients that get them the results they demand.

GMG assists owners in managing the day-to-day aspects of capital improvement programs from concept to completion. Program managers are organized by their market expertise, which includes experience on the client side of their respective markets. Acting as an extension of the owner’s in-house staff, GMG’s approach ensures that projects and programs are kept on-track and capture both short-term benefits and long-term value.

GMG currently provides program management & supplemental services for several marquis clients including Georgia Department of Transportation, Hartsfield-Jackson Atlanta International Airport, Metropolitan Atlanta Rapid Transit Authority, Center for Civil & Human Rights and Glynn County School System.

At GMG we cover all phases of the your project’s development process from inception to completion. We integrate clients’ project requirements into a standardized project delivery system to provide concise control for the entire life cycle. Our services include:

  • Procurement Management
  • Design Management, Peer and Quality Assurance
  • Budgeting, Estimating and Value Engineering
  • Comprehensive Project Scheduling
  • Claims Avoidance, Mitigation and Resolution
  • Project Delivery Strategy
  • Sustainable LEED and Green Building Strategy
  • Project Technology Integration
  • Building Information Modeling (BIM) Coordination
  • Local and Diversity Participation Administration
  • Commissioning
  • Quality and Safety Program Development and Management

Exclusive of Owner Furnished Equipment and Theatrical and AVL Systems being purchased directly by the Owner , the balance of the FF&E procurement will begin during the design process, no later than the Design Development stage.  We will help refine the scope for FF&E purchases. At this point in the design, relative size and configuration of rooms will be determined so that FF&E assumptions can be tested. You may already have a scope defined for the FF&E; if so we will use that as the model and test the assumptions contained in that program. If not, we will develop a program in concert with your team.

In our experience, often times for publicly funded projects such as this, there is an existing relationship and FF&E purchasing arrangement that can be used to leverage buying power. If so, we will coordinate with that department to facilitate the procurement and follow through until the FF&E items are delivered and installed.

There is typically a one year general warranty for materials and labor required of the Project’s General Contractor. The purpose of the warranty is to give the owner an opportunity to “get the bugs out” of the facility while the contractor and subcontractors are still committed to the project. We will actively engage the general contractors or construction manager to provide a great deal of attention and focus during the warranty period to make sure the building systems are running as designed, materials are performing as expected and finishes have sustained proper and uniform wear from use. If an isolated case exists where the contractor or subcontractors do not properly engage in the warranty inspections and the performance of remedial work is required, we will engage other resources to make sure that warranty items are completed in a timely manner.

This project is a major investment by and for the citizens of Savannah; we will ensure that you are satisfied with our services and the building you receive. During the warranty period, we will be in contact with building facility management staff to coordinate any required warranty work and will also perform periodic inspections to help facilitate identifying and addressing all warranty issues during the warranty period.

We will schedule six month and 11-month warranty walk-throughs with operations personnel, and contractors. From a facilities standpoint, this will provide an opportunity to correct any deficiencies covered by the one-year warranty period before it expires. Thus, our approach to warranty inspections provides a continuous program level feedback loop at both the operations and education level. We will provide the lessons learned in both areas to subsequent SPLOST projects.

We will absolutely comply with your review and report requirements. We are pragmatic about reviews and reporting – these are important tools for communicating needs and intentions, documenting issues, and protecting interests. We will provide periodic reports to you, City staff, project consultants, and other stakeholders as you direct.  You have identified several required monthly reports for expenditure, budget, and schedule status. We use any of the Microsoft suite of applications to provide these reports including Excel, Access and Project.  We will develop tailored reports based on your specific needs that will provided at any level of detail required and at any frequency.

with a full document management and work flow engine, it allows for the creation, storage and approval routing of program and project documents. Records can be easily stored and archived in compliance with any record retention policies.

We will use SharePoint for secure document control and file sharing. Virtual document storage and sharing reduces the need to keep hardcopies; provides document and version control; facilitates cooperative reviews, comments, and QA/QC checks; and creates a basis for required project documentation.

We will facilitate SharePoint access for all team members with a written document control policy and instructions for use. We will also include policies and procedures for control of hard copy documents as well, if you wish to have hard copies as many of our clients do.

Each user based on their security level and role will be able to create folders, upload, download, check in and check out documents; utilizing the full functionality of the SharePoint engine. We will coordinate with you and other designated stakeholders to develop and maintain work flows and processes to enable a secure and efficient document management and control.

Our design review process will engage all the relevant stakeholders. SharePoint can allow for alerts to be sent for key design review milestones and provide a record of design review and approvals. The web-based systems will make these drawings as well as the review comments accessible to all relevant parties, real time, mitigating the need for physical distribution of paper- based documents in most cases, significantly expediting the design review process at a reduced overall cost. The net result will be design reviews accomplished in a timely manner with appropriate documentation of any comments or actions to be performed by key project stakeholders.

SharePoint can also be an effective management tool for processing of Requests for Information (RFI’s). Timely processing and response to RFI’s is essential to delivering project quality and achieving project schedule milestones. We suggest that SharePoint also be used for managing the RFI submission and approval process. As with other documents, RFIs will be accessible to all key stakeholders on an on-demand basis and RFI workflows will be developed based on the expectations we establish with you in the policies and procedures that will determine how SharePoint is used.

Payment application and invoice approvals can also be managed with SharePoint. This will accelerate the review and approval of contractor and vendor payment applications and invoices and can be accomplished by the use of the document workflow management functionality. We also recognize that opportunities exist to link the payment application/ invoice process electronically between SharePoint and the activities your accounting department. Such a link would avoid the need to manually distribute and track approved payment applications and invoices that are transmitted for payment. We will work with you during setup to determine the appropriate method for achieving this.

Maintaining a clear understanding about the project scope, essential building elements and the relative sizes of program components is absolutely critical to efficient project delivery. IGPM practices scope containment through the constant referral back to program to prevent scope creep and to ensure the building elements stay within the defined program parameters.

A cultural facility is a complex set of spaces and systems. IGPM recognizes the key to optimizing schedule efficiency is taking the time at the beginning to formulate a logical approach to designing and building and then opening the new Center.

Using IGPM’s experience and information gathered from similar projects, we will compile a comprehensive Master Program Schedule (MPS). The MPS determines the timeframe for completion of all project components within agreed strategic project goals and will serve as the roadmap for project implementation.

IGPM’s experience with ESPLOST/SPLOST programs in DeKalb County, Fulton County, Glynn County, and Atlanta Public Schools demonstrates our unsurpassed budgeting capabilities. As a result of this experience, we are able to construct reliable budget scenarios based upon various projections of sales tax proceeds and other available funding sources. We take a conservative approach to revenue projections in order to have a reliable tool with which to measure the availability of funding.

IGPM’s cost manager, Joe Perryman, is a key asset to our budget projection experience. Budget projections are provided at the very outset of the project (Capital Cost Budget Projections or Master Planning Projections), during the actual design stages of the Project (Concept, Schematic, Design Development, and Construction Documents stages), and at Bid and Construction stage.Joe has worked on all three of the major cultural arts facilities highlighted in our proposal. Joe has consistently provided realistic and reliable budget projections, which he does exclusively for cultural projects. His experience includes performing arts centers, as well as museums and attraction facilities. Joe’s work with theatre planning, architectural, acoustical, and engineering teams of the highest quality on all of his cultural projects.  He knows what to expect, and what to allow for, when carefully preparing cost projections.

IGPM will incorporate QA/QC requirements into the project execution plan at every phase of the project and in all aspects of the work. From design through construction, we bring a third “set of eyes” to the review of all completed work.  This not only applies to design and construction activities, but also extends to reviews of detailed budgets and schedules proposed by other development team members. Our QA/QC extends to virtually every aspect of project implementation from communications and reporting protocols, to site due diligence analysis, to design review, procurement, the oversight of construction, close-out, and commissioning.